Odoo for motorcycle workshops and dealerships
The repair order, the drop-off receipt signed on the tablet, parts, used bike trading and DGT paperwork in the same place where you handle invoicing. Developed by us on Odoo, with the industry's obligations built in.
Your customer books from your website, at eleven at night
You put the workshop calendar on your website. The customer picks the service, sees the slots you really have free and books. The appointment lands in the workshop schedule and they receive a confirmation and a reminder.
- Slots come from your real capacity: service duration and mechanics available that day.
- Automatic reminder the day before, which is what prevents empty slots.
- If they're already your customer, they arrive with their bike and history already linked.
The bike comes in with photos and a signature
The customer drops off the bike and the tablet stores photos of its condition on arrival, any existing damage and their signature. Right there you have the drop-off receipt the law requires, without printing anything.
- Vehicle record with registration, VIN, mileage and full service history.
- Signed quote or recorded waiver before anyone touches the bike.
- Booked appointments and workshop load planned by day and mechanic.
front
side
fairing
odometerEvery bike knows where it's at
The order moves through stages and the whole workshop sees the same thing: what's diagnosed, what's awaiting the customer's approval and what's on the lift. The parts the mechanic fits come out of inventory automatically and go on the invoice.
- Standard time per service compared with the actual time clocked.
- Mechanic app with no Odoo licence: they see their jobs, clock in and tick off what's done.
- Pre-ITV checklists and standard services by model.
Who does what, and at what time
The workshop manager opens the day's schedule and assigns jobs: this service to Óscar first thing, the tyre change to Iván, the bike waiting for a part stays parked until it arrives. Each mechanic sees only their own jobs on their tablet.
No more "whose bike is this?" and mechanics standing around waiting for instructions.
- Workshop load at a glance: you know whether you can take an urgent job today or book it for Thursday.
- The standard time sets how much space each job takes in the schedule.
- Time clocked by the mechanic versus planned, so you know which services are getting out of hand.
The customer finds out without you calling
When the order moves to ready, the notification goes out automatically. The customer comes in, signs for the bike and takes their itemised invoice with VeriFactu. The three-month or 2.000 km warranty starts counting, and if they come back for the same issue you know as soon as you open their record.
- Automatic reminders for services and ITV inspections so they come back next year.
- Full vehicle history, even if it changes owner.
You know what you make on every bike
Each unit comes in by its VIN and adds up what it really costs you: the purchase, preparation in your own workshop, paperwork and transport. When you sell it, the margin is a fact, not a hunch.
- REBU: VAT on the margin, with the mandatory wording on the invoice.
- Paperwork file with alerts: ownership transfer within 30 days, transfer tax exemption at 11 months.
- One-year warranty on sales to private buyers, tracked by the system.
When the one paying is the insurer
An insurance claim isn't a normal repair: there's an assessor who values it, an insurer who approves it, an excess the customer pays and the rest you invoice to the insurer. Each part goes its own way and in the end someone has to reconcile it all.
In your Odoo the claim file holds the insurer, the claim number, the estimate, what was approved and who pays every euro. The repair order is the same as always; what changes is who gets invoiced.
- Two invoices from a single order: the excess to the customer and the rest to the insurer.
- Photos and estimate stored in the file for when the insurer asks.
- Track what each insurer still owes you, which is where the money gets lost.
Demo bikes that end up as sales
Your demo fleet is idle money if you don't know who has it, how many kilometres it has done and what happens after the test ride. With the Odoo Rental app every demo bike has its own calendar and every ride, its own contract.
The customer books a time, signs on the tablet, you take the deposit and log the mileage on the way out and on return. When they bring the bike back, the test ride is already an opportunity in your CRM with a quote for the bike they rode.
- Free or paid test rides, plus hourly or daily rental with the same fleet.
- Licence, deposit, mileage and damage with photos recorded on every ride.
- Which demo bike sells best and when to move it to used stock, with its real cost.
Built for what the law requires, not for a generic workshop
Royal Decree 1457/1986 requires you to issue a drop-off receipt, have a prior quote or a documented waiver, itemise your invoices and guarantee repairs for three months or 2.000 km. A car workshop system doesn't cover this the same way, and neither do App Store modules. That's why we developed it ourselves, on Odoo, with those obligations built in.
Odoo already configured for a motorcycle workshop
The same apps used by thousands of companies, set up for the way a workshop runs. Go through them one by one.
Odoo RepairsThe repair order, the heart of the workshop
- Paper orders that get lost between the counter and the lift
- Nobody knows which bikes are waiting for parts and which are stuck for no reason
- Fitted parts that never make it onto the invoice
- Board with every bike in the workshop and its status, on one screen
- Parts and labour on the order itself, with standard times
- From order to VeriFactu invoice without typing anything twice
Odoo SalesThe quote gets signed before anyone touches the bike
- Verbal quotes that nobody remembers the same way later
- Customers who dispute the invoice at pick-up
- Extra work approved by phone with no record
- PDF quote with online signature from the customer's phone
- Every approved extra is recorded with its time
- From quote to invoice without retyping anything
Odoo Point of SaleThe counter, without leaving the workshop
- Parts and accessory sales written in a notebook
- Stock that doesn't match between the workshop and the store
- Cash closing by hand at the end of the day
- You ring up with a barcode scanner and deduct from the same inventory
- Counter sales and order parts on the same stock
- Cash register closing and count in a minute
Neotec 3
T-SPS Air V2
Hornet ADV
Andes V4
Odoo InventoryParts are consumed on the order
- Parts that get fitted and aren't recorded anywhere
- You run out of the item you use most
- You don't know which stock has been sitting there for a year
- Every part fitted leaves stock and goes on the invoice
- Minimums per item with replenishment alerts
- Lot and serial number traceability for warranties
Odoo PurchaseYou order from your supplier what you actually use
- Orders to the distributor by guesswork and in a rush
- The bike sitting idle waiting for a part
- Supplier invoices that don't match what was received
- Purchase proposal based on the workshop's real consumption
- Receipts checked against the order
- Real cost of every part to calculate your margin
Odoo AccountingInsurers, private customers and what is still unpaid
- Invoices to insurers that get paid months later
- Cash, transfers and receipts recorded separately
- The accountant asking for paperwork every quarter
- Outstanding payments by customer and by insurer, at a glance
- Automatic bank reconciliation
- Closing and taxes with the data already in
Odoo VeriFactuWorkshop invoices VeriFactu compliant
- New regulations and lots of small invoices every day
- Workshop software that doesn't issue a signed record
- Doubts about what the AEAT sees on each invoice
- Every invoice with its signed record and QR code
- Submission to the AEAT from Odoo itself
- Invoice itemised into parts and labour, as the law requires
Odoo CRMQuotes that don't close stop getting lost
- Quotes for a major repair or a bike sale left hanging
- Customers who ask for a price, never come back and nobody knows why
- Follow-up calls that happen whenever someone remembers
- Every quote with its status and its next call scheduled
- An alert before the customer gets fed up and calls another workshop
- You know where the customers who do come in are coming from
What you need as you grow is already inside
No need to buy another program or integrate anything: you activate the app and it works on the same data.
AppointmentsThe workshop's public calendar: the customer books their service and the slot is blocked automatically.
PlanningThe schedule by mechanic and by day, with the workshop load at a glance.
FleetIf you look after the bikes of a delivery company or a riding school: vehicles, services and costs per unit.
SignAuthorisations, quote waivers and sales contracts signed from a phone.
Email MarketingSeasonal service and pre-ITV campaigns for the customers you need to win back.
DocumentsTechnical sheets, manuals and manufacturer labour times, organised and at the mechanic's fingertips.A project tailored to you, in 50-hour packs
Every workshop works differently and every dealership has its brand behind it, so there is no fixed plan or catalogue fee here: we analyse how you work, define the scope with you and deliver it in 50-hour packs, with the list of what's included signed before we start. If you also sell helmets and gear, you can add your brands' catalogue.
What's not included in the project
Odoo is paid by subscription and per user, directly to Odoo. We'd rather tell you here than on the first invoice.
Odoo and Odoo.sh licence
- Custom plan, 22,40 €/user/month + VAT on annual billing (28,00 € monthly). You subscribe with Odoo; we handle it for you.
- Odoo.sh always, because this vertical runs its own modules. It is billed by the resources your instance uses.
Website and marketing
- The website design is done by Boomatik, our digital marketing agency, at a fixed price: 1.500 € without online sales and 3.500 € with e-commerce.
- Then Google Ads, SEO, Google Business and social media.
Tell us how you work and we will call you
A specialist reviews with you how bikes come in today, how many mechanics you have and what's pinching you most. No commitment.