Nextdoo SM: why we built an ERP specialised in motorcycle shops on top of Odoo

In summary. Nextdoo SM is Odoo Enterprise pre-configured for the motorbike sector: equipment shops, dealerships and workshops. It includes POS with variants, workshop management with work orders, a spare parts catalogue with cross-compatibilities, online appointments, e-commerce integrated with physical stock and Spanish accounting with VeriFactu. All in one single system, without dispersed tools or duplicated data.

Managing a motorbike shop or a dealership with a generic ERP is like trying to adjust a motorbike chain with a plumber's wrench. It half-works, time is wasted and, in the end, you end up with patches everywhere.

That's exactly what we saw when we started working with dealerships and equipment shops. No one had created a solution truly designed for this sector. The ERP giants look the other way because the average transaction value doesn't interest them. And generic tools don't understand that selling helmets is not the same as selling screws.

That's how Nextdoo SM was born.

Nextdoo SM is a pre-configured business management solution for motorbike shops, dealerships and workshops that integrates point of sale, work order management and e-commerce into a single system.

What problems in the motorbike sector do generic ERPs ignore?

When you talk to the manager of a medium-sized motorbike shop, the diagnosis is always similar. They use one programme for the workshop, another for the point of sale, a spreadsheet for stock and email to communicate with customers. Each tool lives in its own world. The data doesn't match. And in the end, someone has to reconcile everything manually.

It's not a lack of technology problem. It's a poorly adapted technology problem. An ERP designed for food distribution or for a clinic won't understand that an oil filter has forty-seven cross-references with different motorbike models.

The specific challenges of the sector are these:

• Workshop management with work orders, vehicle reception, quotes, labour hours and replaced parts.
• Product-differentiated warranty control: a helmet has different conditions to a jacket or a mechanical part.
• Spare parts catalogue with cross-compatibilities, where the customer searches by motorbike model and not by reference.
• Simultaneous sales in physical shop, e-commerce and marketplaces, with the same real-time stock.
• Workshop appointments that the customer can book from their mobile and follow up without needing to call.
• Customer loyalty with full purchase and repair history.

None of these points are resolved in a standard ERP without deep customisation. And deep customisation on a generic ERP usually costs more than starting with the right tool from the beginning.

Why did we choose Odoo as the base for Nextdoo SM?

When we decided to build a sectoral solution, the question wasn't whether to do it, but on what basis to do it. We evaluated options and the answer was clear: Odoo Enterprise.

Odoo is currently the most widespread open-source ERP in the world. It has native modules for accounting, inventory, sales, e-commerce, point of sale, marketing and much more. It regularly updates its platform. And its architecture allows specific logic to be added without breaking the core.

For us, that meant not having to reinvent the wheel in accounting or warehouse management. We could leverage a solid base and dedicate effort to what really differentiates the motorbike sector from the rest.

Furthermore, Odoo Enterprise complies with Spanish tax requirements: VeriFactu, TicketBAI in the 'foral' territories and the tax agency (Agencia Tributaria) models. That's no small detail when in 2026 the verifiable invoicing obligation affects any business that issues invoices in Spain.

The result is Nextdoo SM: Odoo Enterprise with the configuration, flows and extensions that a motorbike shop needs from day one.

What does Nextdoo SM include and how does it work day-to-day?

Nextdoo SM is not a list of functionalities in a brochure. It is a system that becomes operational with processes already defined for the sector. Let's see what that means in practice.

POS optimised for equipment

The point of sale in a motorbike shop has particularities. It sells items with size and colour variants, manages barcodes from multiple suppliers and needs to apply loyalty programmes smoothly at the counter.

El TPV de Nextdoo SM está configurado para trabajar con estas variables desde el arranque. El vendedor busca un producto, selecciona la variante, aplica el descuento de fidelidad si corresponde y cobra. El stock se actualiza en el mismo momento. Si hay comercio electrónico, también.

Workshop management with professional workflow

This is the module that most differentiates Nextdoo SM from any generic solution. The workflow covers:

• Vehicle reception with check-in sheet and documented condition.
• Diagnosis and estimate sent to the customer for approval.
• Work order with technician assignment, estimated hours and parts required.
• Real-time parts consumption from the warehouse.
• Order closure and direct invoicing from the workshop.
• Complete history per vehicle and per customer.

Before Nextdoo SM, many workshops managed this via WhatsApp and paper notes. With that, the margin for error is huge and profitability control per work order is impossible.

Spare parts catalogue with cross-compatibilities

This is one of the most specific problems in the sector. A spare part can be compatible with dozens of different motorbike models. The customer arrives with their model and needs to know if the part is suitable, not to search by technical reference.

Nextdoo SM allows structuring the catalogue with compatibilities by make, model and year. The salesperson enters the customer's motorbike model and the system filters compatible spare parts. This reduces errors, returns and service time.

Online appointments for the workshop

Customers want to book without calling. And the workshop needs a visible diary to plan the workload in advance.

Nextdoo SM includes an online appointment system where the customer selects the type of service, the available date and receives automatic confirmation. The workshop sees the updated diary and can adjust resources. If the appointment approaches, the customer receives a reminder.

E-commerce integrated with real inventory

Selling online with stock separate from the physical shop is a known source of problems. Overselling, returns due to lack of stock, loss of customer trust.

With Nextdoo SM, the online shop and the physical POS share the same real-time inventory. If the last unit is sold in-store, it disappears from the e-commerce at the same instant. No scheduled synchronisations, no margin for error.

Spanish accounting and tax compliance 2026

Odoo Enterprise includes maintained and updated Spanish localisation. That means the General Accounting Plan, the Modelo 303, the Modelo 390, declaration 347 and, especially relevant at this moment, VeriFactu.

VeriFactu is the invoice verification system that the AEAT is progressively implementing. It requires invoicing software to record each invoice with a digital fingerprint that guarantees its integrity. Odoo Enterprise complies with this requirement. It's not something you need to worry about adding later: it's built-in.

Marketing and segmented loyalty

A motorbike shop has very different customers: the weekend rider, the regular rider, the recurring workshop customer, the one who only buys online. Communicating the same way with everyone is a waste of everyone's time.

O Nextdoo SM permite segmentar a base de clientes por histórico de compras, tipo de moto, frequência de visita à oficina ou qualquer outra variável que registe. As campanhas de e-mail são enviadas a partir do mesmo sistema, sem exportar dados para lado nenhum.

What businesses did Nextdoo SM originate from?

Nextdoo SM is not a solution built in a laboratory. It was born from working hand-in-hand with real dealerships and equipment shops: businesses with thousands of references, active physical and online sales and workshops with daily workload.

Those first customers put us to the test. They showed us what was failing in the processes, what they needed to see on screen and what couldn't wait. Every specific Nextdoo SM feature responds to a real problem someone had before you.

That has a value that doesn't appear on any datasheet: when you implement Nextdoo SM in your business, you're not the first to go down that path.

How does Nextdoo SM compare with a conventional dealership DMS?

There are specific solutions for dealership management, usually called DMS (Dealer Management Systems). They are powerful tools, but with characteristics that it is advisable to know before deciding.

Conventional DMS are usually designed for large dealership groups or specific brands. Their implementation is long and their cost is high. And once implemented, supplier dependency is high: customisations are expensive and updates are slow.

Nextdoo SM has a different profile:

• Odoo Enterprise base, with an active community and regular updates.
• Designed for SMEs in the motorbike sector, not for large groups.
• Implementation within a reasonable timeframe, without projects that drag on for months unendingly.
• Cost adjustable to the real size of the business.
• Spanish accounting and tax compliance included, without an additional paid module.
• No dependency on a closed proprietary system.

We're not saying DMS don't have their place. We're saying that for most motorbike shops and medium-sized dealerships in Spain, Nextdoo SM offers what they need without the complexity or cost of a solution designed for a different company profile.

What is the implementation process like?

One of the questions we receive most frequently is how long it takes and what it involves to get Nextdoo SM up and running in a real business.

We don't give exact timeframes because every business is different. The number of references, the complexity of the workshop, the existence or not of previous e-commerce, the quality of current data: everything influences. What we can say is that the process is structured and doesn't start until we have a clear understanding of the scope.

The usual process includes these phases:

• Initial business analysis: current processes, data volume, priority needs.
• Nextdoo SM configuration based on the sector's pre-configured setup.
• Data migration from the previous system (whatever it may be).
• Team training: POS, workshop, administration.
• Support during the go-live in production.
• Ongoing support for queries and adjustments.

If you come from a previous tool, be it a specific motorcycle management programme, a generic solution or even spreadsheets, migration is part of the project. You don't start from scratch with your data.

FAQ

Is Nextdoo SM only for dealerships or also for equipment shops without a workshop?

Nextdoo SM adapts to both profiles. If your business is solely equipment sales, the workshop module simply isn't included in the project scope. You can start with POS, inventory, e-commerce, and accounting, and add more functionality when the business requires it. You don't pay for what you don't need.

What about the VeriFactu obligation in 2026?

VeriFactu is the verifiable invoice registration system that the AEAT is progressively rolling out in accordance with Royal Decree 1007/2023. It requires invoicing software to register each invoice with a digital footprint that guarantees it has not been manipulated. Odoo Enterprise, the foundation of Nextdoo SM, complies with this requirement. If your current system does not comply, you have a problem that needs to be resolved before the obligation affects you. You can consult the details on the official website of the Tax Agency.

Can I migrate from my current management programme?

Yes. Data migration is part of the implementation project. We work with data from your current system, whether it's a motorcycle-specific DMS, a generic ERP, or any other tool. The goal is for you to start with your customer history, product references, and accounting data, not from an empty database.

How does warranty management work in Nextdoo SM?

Each product can have its specific warranty conditions configured. The system records the sale date and calculates the warranty expiry by product line. When a customer comes with a claim, the salesperson or technician can verify in seconds if it is within the warranty period and manage the incident from the same system. This eliminates manual searching for paper tickets and delivery notes.

Does Nextdoo SM also work for sales on marketplaces like Amazon or eBay?

Odoo Enterprise has integrations with the main marketplaces. In the context of Nextdoo SM, it is possible to centralise order management from different channels (physical shop, own e-commerce, marketplaces) with a single inventory. The complexity of each integration depends on the marketplace and the project scope, something we assess in the initial analysis.

Do I need technical knowledge to use Nextdoo SM day-to-day?

No. Nextdoo SM is designed for use by salespersons, workshop technicians, and administration staff without technical ERP training. The training included in the project covers the usual workflows for each profile. The objective is that, upon completion of the training, the team can operate autonomously without relying on support for day-to-day tasks.

Conclusion: your motorbike business deserves a tool designed for it

Continuing to manage a motorcycle shop with tools that don't understand the sector means wasting time, making avoidable mistakes, and growing with the handbrake on.

Nextdoo SM is not another generic ERP with a different logo. It is the experience of implementing Odoo Enterprise in real businesses within the motorcycle sector, transformed into a solution that starts with pre-defined processes.

If you have a dealership, an equipment shop, or a workshop with associated sales, the first step is to talk to us. We analyse your business, see what fits, and provide you with a real proposal, without prior commitments.

Visit the Nextdoo SM page or schedule a demo to see how it would work in your specific business.

Indicative information. Actual timescales, costs, and scopes are confirmed after a personalised analysis. JLM Business Solutions SL · B16842831.